Transaction Coordination

Transaction Coordination

Reach out to our Director of TC Services for more information

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Love Real Estate, but Hate Paperwork? 

You need a Transaction Coordinator!

Give yourself the gift of time. Let us handle your paperwork so you can do what you do best—sell!

Did you know…

"The average agent spends approximately 19 hours managing a transaction from contract to close."

-

Clareity Consulting & Communications, Inc. 

What does a Transaction Coordinator do?

The Transaction Coordinator (TC) will manage the coordination and processing of information, documents, paperwork and agreements pertaining to the transaction for the agent. The TC will maintain a fully executed transaction file in Dotloop or Command with all necessary documents, paperwork and agreements as required by state law and Broker. 

How much does Transaction Coordination cost?

$325 per Transaction


Please contact Rosa for a more detailed task list.

Who should use a Transaction Coordinator?

  • Agents who don't have the time
  • Agents who dislike doing paperwork
  • Agents who are part-time
  • Agents who would rather spend their time closing sales
  • YOU!

Get to know the

Transaction Coordination Team 

Rosa Bottcher

Director

A founding member of the TC team, Rosa has been leading the TC team since its inception as a one-woman show in 2015. Rosa holds a Bachelor’s degree in Business Management, is a licensed real estate agent in the state of Missouri and has a background in Real Estate Compliance, Property Management and Mortgage. Rosa lives in Belton, MO, where she enjoys spending time with her teenage son Levi and their dogs Charlie and Teddy.

Email: Rosa@kwinkc.com 

Phone: 913-825-7502

Nancy Pierce

Transaction Coordinator

Nancy has been with the KW Kansas City Metro office since March 2013. She joined the transaction team in 2019. A graduate of K-State University, Nancy began her career in real estate shortly after graduating. Nancy is native to Overland Park but now lives in Lee’s Summit, close to her two children. Nancy works remotely but is in the office by appointment. In her spare time, Nancy is an avid tennis and pickleball player.

Email: Nancy@kwinkc.com

Ryllie Quesada

TC Assistant

Curious who helps keep the transaction coordination team from getting too overwhelmed? Ryllie assists the TC team with their transactions, from completing the commission tabs to closing out all listings on MLS. Ryllie joined the team in 2020 and is happy to help each member of the team with anything they might need to make sure each transaction goes as quickly and smoothly as possible. She is a second pair of eyes for the TC Team to help ensure efficiency and accuracy.

Email:  Ryllie@kwinkc.com

What our clients say about

our transaction coordination team

As a single agent, the TC Program in our office provides me with the leverage I need to focus on my business. They are very detail-oriented and it definitely helps to have another pair of eyes when dealing with transactions. This team has excellent communication skills and are very prompt to respond when I need them or have questions. They individualize all my documents and understand my needs and how I conduct my business. I highly recommend their services. If you aren’t using Rosa and her team, you need to join the TC club!

Lisa Thompson, TC Customer since 2018

The TC program is an absolute must in my opinion. Would not be able to do the amount of business we do without it. Knowing the file will be in good hands till close is crucial. It is the biggest leverage piece the office provides in my opinion.

Earvin Ray, TC Customer 2019-2022

I can't say enough good things about the TC program. When I was a new agent almost six years ago, I realized quickly the importance of leverage and was lucky to be a part of an office like KW Key that was just starting the TC program. In my first year as an agent, I began working with Rosa and it allowed me the ability to focus on lead generation, showing houses, and building my business. I truly believe I would not have been able to build my business as quickly as I did without utilizing the TC program. Rosa was/is amazing and super detail-oriented. I knew my files would be compliant and deadlines met with her by my side. I highly recommend the TC program to individual agents starting out, seasoned agents, and teams/groups!

Sarah Page, TC Customer since 2015

I can honestly say I would not be able to do my job efficiently without the TC Team. Being in new construction, I’m out with clients and at the job a lot of the time. Being behind my computer is just not efficient for the type of business I conduct and the type of person I am. I love sales and design. My TC allows me the time to bring those skills to my clients, while she’s handing the backend of my business. I am beyond grateful for the security blanket she provides to my business.

Jackie Boyce, TC Customer since 2017

The KW in KC transaction coordinating team is awesome!! Nancy is always on top of everything and educates me when I miss a document or I don’t understand something.
El equipo de coordinación de transacciones de KW in KC es increíble!! Nancy siempre está al tanto de todo y me educa cuando me falta un documento o no entiendo algo.~

Denisse Vazquez, TC Customer since 2022

After joining KW Key Partners from another local brokerage, we were introduced to Rosa and were immediately impressed. Not having a transaction coordinator at our previous brokerage, we were excited to be able to take some of the contract coordination, compliance and paperwork off of our plates so we could focus on growing our business by spending more time in the field, lead gen and marketing our real estate company.

Working with Rosa and her team on our transactions over the past couple of years has been a true blessing. Rosa is professional, and punctual, and does an excellent job of keeping us on track from contract to close. Her wealth of knowledge of the process is worth every penny and then some. If Rosa doesn’t have an answer for us, she immediately works to find the best solution. With the time and energy saved by using her TC services, our business has grown and we are able to spend more time with our family.

We would highly recommend Rosa and her team’s services for your TC needs.

Dante and Beth Passantino, TC Customer since 2019

Working with Nancy has been the ultimate lifesaver! Because I’m not drowning in paperwork, I am able to expand my business. Utilizing Nancy for my transactions allows me to focus on selling homes and working on the many other aspects of running my real estate business. Nancy is detailed, timely and accurate, and keeps all my files 100% compliant. The amount of time and stress this saves me is indescribable. I couldn’t do this without her!

Suzy Jolley, TC Customer since 2021

I can’t recommend Rosa and her team high enough! My job is serving my clients and that’s where I want to spend my time because that’s who will be helping me build my business. Rosa keeps the paperwork in order and amends as necessary (and often) so when we get to the closing table, there won’t be any issues... and I don’t have to worry about it! All I have to do is congratulate my buyer or seller! You may not want to spend the $$’s but if you are building a business, invest in it and yourself by leveraging a professional to do what they do best... leaving you to do what you do best.

Randi Periera, TC Customer since 2016

The TC Program has been an incredible benefit to our business over the years. While we certainly could have done all the paperwork ourselves, the TC Program has allowed us to concentrate on building our business and better servicing our clients. And, because the TC Program handles contracts and compliance on a daily basis, they do a far better job of it than we ever could. The TC Program has always gone the extra mile for us and helped us make sales when we otherwise may not have been able to. AND, our clients love them too!!

David Conderman, TC Customer since 2015

I was spending hours struggling to put together my Buyers’ offers. I came to Rosa’s office with the particulars of a new offer. I asked her how long it would take for her to write the offer. I watched. She was done in 10 minutes and with precise accuracy! I will always use the TC program.

Mike Cloud, TC Customer since 2017

I have worked with Rosa from my first day in real estate. Rosa is my best helper, works with dedication and compliance, ready at every step of the transaction. I am able to focus on my other tasks in my day in order to build a better business and it’s worry-free on the documents side. Rosa’s help is an essential part of my business to help me perform with best practices. Thank you, Rosa, for your continued help.

Ram Lakkireddy, TC Customer since 2016

We’ve been using Rosa since our third transaction in the business. She cleaned up a huge mess I created in Dotloop in about 10 minutes and from that point on we handed the transaction side to her and never looked back. It is a giant timesaver and relieves a mental load off your back to have a transaction coordinator like Rosa and her team. The leverage it has provided has allowed our business to grow and given us freedom we didn’t have. I tell every client about her because she is a part of our team.

Duke & Barb Frye, TC Customers since 2015

I highly recommend Nancy Pierce as a transaction coordinator. Nancy has been my TC for the last three plus years. She’s very efficient and readily available. She works diligently through the transaction from point A to Z. She is willing to answer questions and does a great job with anything time sensitive (and as agents this is so important to our business). When Nancy is sick or on vacation one of the other great TC’s with the KW KC Metro transaction team fills in. I always feel my business is safe and secure! I feel extremely fortunate to have Nancy as an extension of the Heavenly Homes Team.

Kelly Heaven, TC Customer since 2021

Rosa and her TC team are truly a blessing for our business. Knowing that our clients and our business have their support makes a huge difference every day for us. Rosa goes above and beyond. There have been many evenings or early mornings where we have needed something from the TC team, only to discover Rosa took care of it outside of office hours, guaranteeing it was there for us in time. Not only does she do a great job managing each of our transactions and staying on top of them, but she is also one who will help us resolve last-minute problems and answer random questions. Nothing is too big or small for her. She has great attention to detail and is very knowledgeable and confident. We love our Rosa and couldn't do it without her!

Lauren Hruby, Former TC Customer, 2015-2023

Deciding to use a TC was a big decision for me. I did not want to relinquish control to someone else. One of the best business decisions I have made was to do just that. Nancy does a far better job than I can do. She is very detail-oriented. She understands I am driving and running appointments each day. Before I started with the TC program it seemed like I really had 2 full time jobs. Real Estate in the daytime and Real Estate paperwork in the evenings. I should have joined the program earlier.

La Dean Bradshaw, TC Customer since 2021

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